INTERNATIONAL EXCHANGE PROGRAMMES

ERASMUS+ with Programme Countries

Erasmus+ is the EU’s programme to support education, training, youth and sport in Europe. The Erasmus+ programme is the main international mobility programme at the UPM. More than 1000 students from our university take part in the programme and we receive about 900 incoming students every year. The UPM has signed a total of 932 bilateral agreements for the Erasmus+ programme with 353 universities, including 93 double degrees. The Vice Rector for Academic Strategy and Internationalisation is responsible for administering and signing bilateral agreements with universities under the Erasmus+ programme managed by the Associate Vice Rector for Internationalisation Services and EU Programmes.

VICE RECTOR FOR INTERNATIONALISATION AND EU PROGRAMMES
Rectorado Edificio B
Paseo de Juan XXIII, 11
28040 Madrid
Phone: +34 910670156
email: erasmus@upm.es

PROCEDURES FOR COMPLETION BEFORE ARRIVAL ON EXCHANGE

Students who wish to do an Erasmus exchange at the Universidad Politécnica de Madrid first need to contact the International Relations Office and the Erasmus coordinator at their home school or university for information about the procedures required in order to complete part of their degree programme at our university through the Erasmus programme. Before you can apply, a bilateral agreement must have been signed between your home university and your host university. Once you have been selected as an Erasmus student by your home university for a stay at the Universidad Politécnica de Madrid, you will need to send the completed original of the application form to the tutor or coordinator responsible for Erasmus exchanges at the UPM school where you wish to study, accompanied by the following documents:

• • • – Credentials or certificate from your school to show that you have been selected as an Erasmus student.
    • – The learning agreement, signed by you and the Erasmus coordinator at your home university.
    • – Certificate showing that you have sufficient language proficiency.
    • – Any other document that may be required by the school for admission: transcript of records, language proficiency, interview, a report on your studies or the topic of your final-year project, etc.
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Deadline for receipt of applications:

• • • – 1 June for students wishing to study during a full academic year or in the first semester.
    • – 1 December for students arriving for the second semester.

If everything is in order, the tutor, coordinator or lecturer responsible for exchanges at the UPM school will send a letter of acceptance to either the student or the tutor, specifying which courses the student may take, as well as the signed learning agreement. Check out the curriculum of each school, as well as accredited bachelor’s and master’s courses and accredited doctoral programmes.

PROCEDURES FOR COMPLETION DURING YOUR EXCHANGE AT THE UPM

Registration

It is a good idea to arrive at least 10 days before lectures start so you can look for accommodation and complete the required academic procedures. Once you are in Madrid, you will need to go to the International Office at the UPM school where you are to study to register as an Erasmus student and apply for your UPM student ID card. On arrival, you will be required to show:

• • • – A photocopy of your passport or European Union student ID card
    • – Letter of acceptance from the UPM school
    • – The learning agreement, signed by you and the Erasmus coordinator of your home university, if you did not send it before your arrival
    • – Two original passport-size photos.

At the International Office, you will also be given instructions on the enrolment procedure and how to organise your timetable. You will be given your enrolment certificate, which your home university will need to process your Erasmus exchange. To ensure your health cover in Spain, you will need to bring with you a European Health Insurance Card or private health insurance valid for the entire time of your stay at the UPM if this is not covered by your European Health Insurance Card. Most UPM schools hold New Student Orientation during the first week of September.

Enrolment

Before enrolling it is a good idea to ask the Erasmus coordinator at the UPM for advice about the subjects shown on your learning agreement. You can then enrol with the help of the office responsible for the Erasmus programme at your host school. To process your enrolment you will need to attach the completed learning agreement showing the subjects that you intend to take. The learning agreement must be signed and stamped by the coordinators of your home and host universities (you may enrol only in the subjects listed on your learning agreement), and your enrolment must include a photocopy of your European Health Insurance Card or private medical insurance providing health cover in Spain. You should enrol at the administrative office of the school where you are to study. Enrolment periods may vary from school to school. Enquire at your host school. The following periods are given as a guideline:

• • • – Enrollment period: second half of July
    • – Unenrollment period: end of January
    • – Extended enrollment (FYP, practicum, English language certification): early February.

PROCEDURES FOR COMPLETION AT THE END OF YOUR EXCHANGE

When you finish your stay, you will need to request the following documents from the Erasmus coordinator of the UPM school where you have studied:

• • • – Certificate of attendance showing the period of time that you have spent at the UPM
    • – Transcript of records.

You will need to submit the originals of these documents at your home university or school. If your transcript of records is not available when you leave, the Erasmus office at your host school will forward it to your home university or school.

ERASMUS+ with Partner Countries

Erasmus+ also funds academic and youth mobility and cooperation between Europe and other regions in the world. Erasmus+ supports activities that are closely matched with the EU’s priorities for cooperation policy with partner countries and regions. The UPM participates in this programme and sends and receives about 35 and 80 students, respectively, to and from countries in Africa, Asia, Europe and Latin America. For a list of countries with which UPM now has bilateral agreements, click here.

ERASMUS+ KA107 OFFICE
Rectorado C
Paseo Juan XXII, 11
28040 Madrid
Phone: +34 91 0670365/70380
email: erasmus.ka107@upm.es

PROCEDURES FOR COMPLETION BEFORE ARRIVAL AT UPM

Students intending to apply for an Erasmus+ with Partner Countries Exchange at UPM first need to contact the International Relations Office at their home school or university for information about the procedures required in order to complete part of their degree programme at UPM as part of the Erasmus+ programme. UPM offers many accredited degree programes taught in Spanish and some courses in English. PhD students should look for a UPM professor working in their field of interest. Selected students should be nominated by the International Office at their home university, which should email the following documents to the Erasmus+ KA107 Office at UPM:

• • • – Copy of their passport
    • – Learning agreement signed by home university
    • – Transcript of records issued by home university
    • – Tuition fee receipt at home university
    • – Learning agreement approved and signed by a supervisor at UPM (for PhD students or students intending to complete their master’s final project at UPM who should have already make contact with a supervisor at UPM).

The deadline for the receipt of nominations is:

• • • – 1 June for students intending to study for a full academic year or during the first semester
    • – 1 December for students arriving for the second semester.
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UPM will then contact students to request personal details, provide a letter of acceptance for visa application, manage their travel allowance and help students find accommodation. Students will be informed of the UPM School to which they have been admitted and assigned a mentor by the International Office at their respective Schools.

PROCEDURES FOR COMPLETION DURING YOUR EXCHANGE AT UPM

Upon arrival, students should make an appointment and report to the Erasmus+ KA107 Office at UPM to submit:

• • • – Photocopy of passport and visa
    • – Boarding cards
    • – Photocopy of insurance policy.

The insurance policy must cover at least:

• • • – wherever relevant, travel insurance (including damage or loss of luggage)
    • – third party liability (including, wherever appropriate, professional indemnity or insurance for responsibility)
    • – accident and serious illness (including permanent or temporary incapacity)
    • – death (including repatriation in case of projects carried out abroad).

Students will sign a financial agreement. They will be given advice about how to open a bank account and will receive part payment (70%) of their Erasmus+ grant into this bank account. Students will also receive guidance about practical matters concerning life in and around Madrid. They will be given a pack containing tourist brochures about Madrid, maps for public transport in Madrid and information about the UPM. Students should then enroll and apply for their student ID card at their respective host schools. Students can only enroll for the courses stated on their learning agreement. To process enrolment, you will need to attach the completed learning agreement showing the subjects that they intend to take. The learning agreement must be signed and stamped by the coordinators of your home and host universities, and you will need to submit a photocopy of your private medical insurance providing health cover in Spain. Towards the end of their stay, students should complete the EU survey, which will be emailed directly from the EU. Once they have completed this survey, they will qualify for the remaining 30% of their Erasmus+ grant.

PROCEDURES FOR COMPLETION AT THE END OF YOUR EXCHANGE AT UPM

At the end of their stay, students collect the certificate of departure from the Erasmus+ KA107 Office. The School where they have carried out their mobility will issue a transcript of records or research activities for exchange students. You will need to submit the originals of these documents at your home university or school. If your transcript of records is not available when you leave, the International Office at your host school will forward it to your home university or school. Within forty-five days after the end of their mobility, students have to complete a recognition report that will be emailed to them directly by EU.