INTERNATIONAL EXCHANGE PROGRAMMES

Erasmus+ is the EU’s programme to support education, training, youth and sport in Europe. This Erasmus+ provides support during a period of study abroad within a programme or a third country not associated with the programme.

ERASMUS+ with Programme Countries

The Erasmus+ programme is the main international mobility programme at the UPM. About two-thirds of mobility students take part in the Erasmus+ programme.

PRE-ARRIVAL INSTRUCTIONS FOR ERASMUS+ STUDENTS

Students who would like to do an Erasmus+ exchange at the Universidad Politécnica de Madrid should:

1. Contact the International Relations Office and the Erasmus+ coordinator at their home school or university for information about the procedures required to join UPM as an Erasmus+ student. Your home school or university will forward the nomination to at the UPM school where you wish to study before:
   1. 1 May for students opting for a full academic year or fall semester
   2. 1 November for students opting for spring semester
2. After nomination by your home university for an Erasmus+ mobility at the Universidad Politécnica de Madrid, complete and sign the Online Learning Agreement via the Erasmus dashboard, which must be signed by your home university coordinator and forward the following documents to the coordinator responsible for Erasmus+ exchanges at the UPM school where you wish to study:

• CV
• Transcript of records
• Spanish language proficiency (A2 level minimum) or English language proficiency for courses taught in English (B2 level minimum)
• Letter of motivation if you intend to complete your final-year project (stating fields of interest).
• Copy of ID card or passport

3. Deadline for receipt of applications:

• 1 June for students wishing to study during a full academic year or in the first semester.
• 1 December for students arriving for the second semester.

Letters of acceptance will be sent within a period of 15-20 days.

ARRIVAL PROCEDURES

Registration

It is a good idea to arrive at least 10 days before lectures start so you can look for accommodation and complete the required academic procedures. Once you are in Madrid, you will need to go to the International Office at your UPM host to register as an Erasmus student and apply for your UPM student ID card. On arrival, you will be required to show:

• A photocopy of your passport or European Union student ID card
• Letter of acceptance from the UPM school
• The learning agreement, signed by you and the Erasmus coordinator of your home university, if you did not send it before your arrival
• Two original passport-size photos.

International Office staff will give you instructions on the enrolment procedure and how to organize your timetable, and your certificate of arrival, which your home university will need to process your Erasmus+ exchange. Students are required to take out a student mobility insurance with an insurance company authorized to operate in Spain. Most UPM schools hold a welcome event for international students during the first week of September.

Enrolment

The International Office at the UPM school where you will be studying will provide guidance on the enrolment procedure. You can only enrol for the courses listed on your learning agreement. Enrolment periods may vary from school to school.  The following periods are given as a guideline:

• Enrolment period: second half of July
• Unenrolment period: end of January

Extended enrolment (FYP, practicum, English language certification): early February.

DEPARTURE PROCEDURES

At the end of your stay, you will need to request the following documents from the Erasmus+ coordinator at your host school:

• Certificate of attendance showing the period of time that you have spent at the UPM
• Transcript of records

You will need to submit the originals of these documents at your home university or school. If your transcript of records is not available when you leave, the Erasmus office at your host school will forward it to your home university or school.

ASSOCIATE VICE RECTOR FOR INTERNATIONALISATION AND EU PROGRAMMES
Rectorado Edificio B
Paseo de Juan XXIII, 11
28040 Madrid
Phone: +34 910670156
email: erasmus@upm.es

ERASMUS+ with third countries not associated with the programme

Erasmus+ also funds academic and youth mobility and cooperation between Europe and other regions in the world. Erasmus+ supports activities that are closely matched with the EU’s priorities for cooperation policy with third countries and regions. The UPM participates in this programme and exchanges students with countries in Africa, Asia, Europe and Latin America.

PRE-ARRIVAL PROCEDURES

Students intending to apply for an exchange under Erasmus+ with third countries associated or not associated with the programme at UPM should:

1. Contact the International Relations Office at their home school or university for information about the procedures required in order to complete part of their degree programme at UPM as part of the Erasmus+ programme. UPM offers many accredited degree programes taught in Spanish and some courses in English. PhD students should look for a UPM professor working in their field of interest. Selected students should be nominated by the International Office at their home university, which should email the following documents to the Erasmus+ KA171 Office at UPM:

• Copy of their passport
• Learning agreement signed by home university
• Transcript of records issued by home university
• Tuition fee receipt at home university
• Learning agreement approved and signed by a supervisor at UPM (for PhD students or students intending to complete their master’s final project at UPM who should have already contacted a supervisor at UPM).

The deadline for the receipt of nominations is:

• 1 June for students intending to study for a full academic year or fall semester
• 1 December for students arriving for the second semester.

UPM will then contact students to request personal details, provide a letter of acceptance for visa application, manage their travel allowance and help students find accommodation. Students will be informed of the UPM School to which they have been admitted and assigned a mentor by the International Office at their respective Schools.

ARRIVAL PROCEDURES

Upon arrival, students should make an appointment and report to the Erasmus+ KA171 Office at UPM to submit:

• Photocopy of passport and visa
• Boarding cards
• Photocopy of insurance policy.

The insurance policy must cover at least:

• travel insurance (including damage or loss of luggage)
• third party liability (including professional indemnity or insurance for responsibility)
• accident and serious illness (including permanent or temporary leave)
• death (including repatriation).

ERASMUS+ KA171 office staff will provide:

• A financial agreement for signature
• Instructions on how to open a bank account and will paid part payment (70%) of their Erasmus+ grant into this bank account
• Guidance about practical matters concerning life in and around Madrid.

Enrolment

Students can only enrol for the courses stated on their learning agreement. To process enrolment,

• Attach the completed learning agreement showing the subjects that you intend to take. The learning agreement must be signed and stamped by the coordinators of your home and host universities
• Submit a photocopy of your private medical insurance providing health cover in Spain.

DEPARTURE PROCEDURES

Towards the end of your stay, complete the EU survey, which will be emailed directly from the EU, to qualify for the remaining 30% of their Erasmus+ grant.

At the end of your stay,

• Collect your certificate of departure from the Erasmus+ KA171 Office.
• Collect your transcript of records or research activities for exchange students from your host school at UPM. If your transcript of records is not available when you leave, the International Office at your host school will forward it to your home university or school.
• Submit the originals of these documents at your home university or school.
• Complete a recognition report that will be emailed to you directly by EU no later than forty-five days after the end of your mobility.

ERASMUS+ KA107 OFFICE
Rectorado C
Paseo Juan XXII, 11
28040 Madrid
Phone: +34 91 0670365/70380
email: erasmus.ka107@upm.es